Privacy Policy

Youth Academy Personal Data Registry

1. Registry Administrator and Contact Person

Youth Academy
Toinen linja 17,
00530 Helsinki
Business ID 0995462-8

Contact person for matters related to the register
Joonas Stenman, Finance and Administration Manager
+358 50 363 3221, joonas.stenman@nuortenakatemia.fi

2. Name of the register

Youth Academy Personal Data Register

3. Why do we collect data for the register?

The Youth Academy offers free school visits, digital learning games, project support, educational materials, as well as webinars, training sessions, and events. We collect personal data based on the data subject’s consent, for example, through registrations and contact information.

Personal data is needed to enable our operations and to handle the data subject’s matters, such as game orders or training registrations. The data processed in the register may also be used to target communications and marketing related to the Youth Academy’s events, training sessions, and school visits, as well as for project reporting.

4. From whom do we collect data?

The registers are compiled from information provided directly by the participant or subscriber. We collect information from registration forms, order forms, and applications. The information collected from these forms may vary on a case-by-case basis.

Personal data is collected from the following individuals, among others: In addition, we also collect the public contact information of adults working at educational institutions so that we can communicate our free school-related services to these institutions.

Personal data is collected from the following individuals, among others:

1. Those who have booked a school visit or an educational game
2. Those who have ordered teaching materials
3. Participants in webinars, training sessions, or events
4. Applicants for project support
5. Subscribers for the instructor newsletter and Note-messages

In addition, we also collect the public contact information of adults working at educational institutions in our registry so that we can communicate our free school services to these institutions.

5. Principles of Data Protection

All data is stored in the service provider’s databases, to which outsiders have no access. The databases are protected by a username and password. Data collected on paper forms is transferred to electronic format, and the paper forms are destroyed. The data is located on an external service provider’s server, which is technically protected by a firewall.

6. Who has access to personal data and to whom is the data disclosed?

The data in the registry is available to Youth Academy staff, and as a general rule, the data is not disclosed outside the Youth Academy. An exception to this applies to partners who comply with data protection legislation and with whom we carry out joint initiatives or projects. Data may be disclosed to such partners if necessary to implement a joint initiative, event, training, or other free service.

Ownership of the data is not transferred from the data controller to a third party, and the third party has no right to use the data beyond the scope of the assignment. Data may also be disclosed to third parties if compliance with the data controller’s legal obligations requires it.

7. Is data transferred outside the EU and EEA?

Data is not transferred to parties operating outside the territory of the European Union member states or the European Economic Area. However, data is stored in Microsoft’s Office 365 cloud services and, through them, potentially outside the EU and EEA.

More information on the privacy of Microsoft’s cloud services:

ttps://www.microsoft.com/en-us/trustcenter/Privacy/GDPR

8. How long do we retain personal data?

We retain personal data only for as long as necessary. Section 3 of the Privacy Policy defines the purpose of processing personal data.

9. No longer wish to receive emails from us?

Anyone in our marketing database can unsubscribe from our newsletter at any time by using the “Unsubscribe” link included in every message.

Have you received an email from us promoting our free services? We won’t be upset if you no longer wish to receive emails from the Youth Academy. Please send your request to info@nuortenakatemia.fi

10. You also have the right to review your personal data and request corrections

Everyone in the registry has the right to request access to their personal data, request corrections to inaccurate personal data, or request the deletion of data from the registry.

To review, correct, or delete your data, please send a specific request in writing either by email to joonas.stenman@nuortenakatemia.fi or by mail to

Nuorten Akatemia ry / Finance and Administration Manager,
Toinen lija 17, 00530 Helsinki

11. Updating the Privacy Policy

Youth Academy may update this Privacy Policy in the future.
The Privacy Policy was last updated on August 25, 2023.

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